summer charity fair

dmu atrium

Event Plan – Young People Help Charity Society

We are hosting a charity event on Wednesday 13th at the Campus Centre Building, De Montfort University.

Event Schedule:

• 10:00 – 11:00: Set-up
• 11:00 – 15:30: Event open to attendees
• 15:30 onwards: Pack-up and clean-up

Stalls Overview:
There will be four stalls in total:

1. Food Stall – Homemade baked goods
2. Entertainment Stall – Interactive activities (henna, games, etc.)
3. Clothing Stall(s) – Student-run brands and second-hand clothing sales

Each stall will be provided with seating (total of 8 chairs available).

Team & Roles:

• 9 stall operators managing the stalls
• 4–5 volunteers assisting stall holders, supporting setup, customer flow, and general organisation

Food Safety & Hygiene:

• All food items will include a full ingredient list
• Clear allergy information will be displayed on posters at the stall
• Stall holders have been informed of their health and safety responsibilities, including safe food preparation and handling

Payments & Equipment:

• We will require 3 card readers to support cashless payments
• Stall holders may also accept cash if they choose

Profit Distribution:

• 20% of profits from each stall will be donated to the charity (Young People Help)
• 80% of profits will go directly back to the student stall holders
• All participants are aware of and have agreed to this arrangement

Charity Purpose:
Funds raised will support our next initiative: preparing and distributing food packages for a local homeless shelter, Unity House.

Additional Notes:

• Ensure all stalls are clearly labelled
• Maintain a clean and safe environment throughout the event
• Volunteers will help manage crowd flow and general support
• A brief team check-in before opening is recommended to confirm roles and responsibilities