Out of hours room use
What counts as Out of Hours?
Out of hours is if you are using a room
Which buildings can accomodate Out of Hours bookings?
Only select areas are able to accomodate Out of Hours booking. There areas are
Campus Centre Building
The Breathing Space, Portland
If your meeting or event requires the use of another building, please email firstname.lastname@example.org with details of your event (date, time, external guests etc), facilities required and an outline as why the available areas are not suitable. These requests will be discuss with the CEO of the Students Union and University.
When and Where to submit an Out of Hours Form?
An Out of Hours form must be complete after the room has been confirmed and at least 3 days before the event. This is to ensure that the Security Team are able to assign shifts to their staff. Once the form has been complete email it to email@example.com where it will be authorised by a staff member and submitted to the Security Team. The sooner a form is completed and after room confirmation, the better.
Do we need a First Aider?
Yes. On this form, you must give full details of your event and name a first aid qualified individual who will be providing first aid support. If you cannot provide a first aider you will have to pay a concierge charge which ranges from £24 an hour to £32 hour. So ensure you Health and Safety Officer is first aid trained and able to attend any out of hours event.
Click here to download the Out of Hours Room Use form.