Meetings and Events

Get your members together!


Leading a student group is all about bringing students together - meetings and events can be a great way to do this. If you are planning on running a meeting, trip, or event you can find all supporting documents you need at the links below.

Your Checklist for a successful event: 

  1. Inform the Activities Team by completing the Events Notification Form.

  2. Make sure you have enough money in your self-funding account and have a plan of how each element of the event will be paid for. Feel free to use this Financial Budget Template and Finance Guidance to help you with this. These can be found on the Finance Guidance page. 

  3. Book your rooms/Venue via the Room Bookings form.

  4. Complete an External Guest form to have a guest speaker. A policy can be found on the External Guest page.

  5. Complete a Risk Assessment 

  6. Complete an Out of Hours form once the room is confirmed

  7. Check out the Alcohol Document for advice if your event is of this nature.

  8. Complete Technical Request Form if you require any sound equipment and or staging for your event.

  9. Start promoting your event by adding an event through your student group admin tools. We have put together a 'how to' guide to creating an event online. Please click here to access this document.

  10. Enjoy! Tag @demontfortsu on Social media