Room Booking

Book rooms for your student group here!


As a student group, you can book almost any room on campus! Just submit the relevant form below and if the room is free we will be able to get it booked for. 

 To process a room booking form we need to 2 weeks. Any room booking form submitted after this will not be processed. 

Out of hours room use

If you are using a room beyond 9pm on a weekday in term time, or beyond 7pm out of term time, or anytime at a weekend this is considered out of hours use. To use a room out hours you must submit an Out of Hours form. On this form, you must give full details of your event and name a first aid qualified indvidual who will be providing first aid support. If you cannot provide a first aider you will have to pay a concierge charge which ranges from £24 an hour to £32 hour. So ensure you Health and Safety Officer is first aid trained and able to attend any out of hours event. 

Click here to download the Out of Hours Room Use form.

External Guest 

This form is for all student groups who have external guests attending their events or activities on and off campus.

It should be completed a minimum of 15 working days in advance of the event or activity. Where more than one guest will be present at an event or activity, please complete one form per guest. If you are having the same guest visiting on multiple occasions throughout the academic year, please state all dates in advance. External guests that are likely to create controversies and offense require 30 working days to go through our processes. If you know that the guest is controversial please allow at least 30 working days, so we can work with you to support the guest visiting campus.

The students' union and university reserve the right to be informed of all visiting guests. In allowing such guests, consideration will be given to; any safety issues; the topic being discussed; the background of the guest; and the potential to disrupt the business or damage the good reputation of the students' union and university. Please ensure you provide as many details as possible when completing this form to ensure that the Activities team can support your events in the best possible way.

Click Here to complete an External Guest Form 

By completing this form you have shown you have read and fully understand De Montfort Students' Union (DSU)'s External Guest Policy, which can be found here.